PRIVACY POLICY
Legal & Privacy Policy
Privacy Policy for Jobs On Board Global Limited
Jobs On Board Global Limited (" T/A Jobs On Board Ltd and Jobs On Board") is committed to protecting the privacy of our candidates, clients and users of our website and services. We want to provide a safe and secure user experience. We will ensure that the information you submit to us via our website or through to our office is only used for the purposes set out in this policy.
APPLICATION OF THIS PRIVACY POLICY
Jobs On Board Ltd privacy policy applies to personal information collected by Jobs On Board, whether we have asked for the information or not. Jobs On Board Ltd is governed by the New Zealand Privacy Principles under the Privacy Act 2020. The New Zealand Legislation govern the way in which we collect, use, disclose, store, secure and dispose of your personal information. A copy of this act may be obtained from the website of the Office of the New Zealand parliamentary counsels office on the following website:- http://www.legislation.govt.nz
Jobs On Board Ltd will review this policy regularly and may update it from time to time. If we make changes, we will post those changes on the privacy page of the Jobs On Board website.
The Information We Collect and How We Use It
Jobs On Board may collect your personal details, including but not limited to your name and contact details, including your e-mail address and other information as detailed on your CV or personal details as required for travel requests/bookings (financial, payment card information, your professional qualifications, professional interest’s, employment status/company references, etc. to provide you with our services) On occasions this may also include - sensitive personal information such as details of criminal convictions and ethnic origin. This information is held, used, and disclosed by us as follows:
· to provide our services to you;
· to maintain our business relationship, whether you are a user of our website, a client or a candidate;
· to enable you to submit your CV for general applications, to apply for specific jobs, or to subscribe to our job alerts (when activated). Please see the separate section on your CV below which outlines additional uses and disclosures;
· to match your details with job vacancies, to assist us in finding a position that is most suitable for you and to send your personal information (including sensitive personal information) to clients to apply for jobs;
· to answer your inquiries;
· to direct-market products and services, advise you of news and industry updates, events, promotions and competitions, reports, and other information. Where we do so, you will be able to unsubscribe from such communications;
· to fulfill contractual obligations with our clients
· we may also seek your consent to collect, hold, use, and disclose your personal information for any other purpose not listed above.
Authorization for release of information:
· In connection with my application for or employment (including contract for service) with represented cruise lines, I authorize Jobs On Board Ltd and its respective agents to solicit information about my background including, but not limited to, information about my employment, education, consumer credit history, driving record, criminal record, social security history, and general public records history.
· I also authorize the procurement of an investigative consumer report. I understand that such an investigative report may contain information about my mode of living, character, and personal reputation and that I am entitled to be advised of the nature and scope of the investigation requested within a reasonable time after I ask in writing for this information.
· I release the company, Jobs On Board Ltd, its respective employees and agents, and all persons and entities providing information or reports about me from any and all liabilities arising out of the release of any such information or reports.
Lawful Basis for Collecting Data
Our legal basis for the processing of personal data is our legitimate business interests, described in more detail below, although we will also rely on a contract.
We will rely on a contract if we have entered into a contract with you and a third-party organization for the booking of travel arrangements.
Legitimate Interests: (carrying on the commercial activity of the provision of Recruitment Services):
In providing our Recruitment Services, we will carry out some processing of personal data which is necessary for the purpose of our legitimate interests, which include:
Retaining records of our dealings and transactions and where applicable, use such records for the purposes of:-
· Establishing compliance with contractual obligations with clients or suppliers
· Addressing any query or dispute that may arise including establishing, exercising, or defending any legal claims
· Protecting our reputation
· Maintaining a backup of our system, solely for the purpose of being able to restore the system to a particular point in the event of a system failure or security breach
· Evaluating quality and compliance including compliance with this Privacy Notice
Using your personal data to:
· assess suitability and contact you regarding potential opportunities and/or our services
· Collate market information or trends including providing analysis to potential or actual Clients
· source potential opportunities or roles as part of our Recruitment Services
· personalize your experience and our offering, whether via our website or otherwise
Optional Provisions
Any sharing of information, through our website or any other electronic communications will only be done so on an as-needed basis with the cruise ship/ concessionaire/ resort/ airline you are interviewing for and/or ultimately hired with.
Contract: (Entering into and performing a contract with you):
In order to provide our crew management services to shipping companies/employers and to provide travel services, we may enter into a contract with the data subject and/or a third-party organization. In order to enter into a contract, we will need certain information, for example; name and address, passport details, financial information (for billing), and sensitive personal data. A contract will also contain obligations on both the data subject's part, our part, or a third party (client/employer). We shall process the data as is necessary for the purpose of those in order to fulfill our contractual obligations and to process flight, hotel, transfer, and train bookings on your behalf.
Curriculum vitae ("CV")
We give you the option of submitting your CV via our website and providing your CV to one of our consultants. You can do this either to apply for a specific advertised job or for consideration by our recruitment consultants for positions as they come up. Your CV will be stored in the Jobs On Board Ltd database and will be accessible by Jobs On Board recruitment consultants in NZ. You can withdraw your permission for your data processed at any given time, please email and use the same process as you did when submitting your information.
In using the Jobs On Board website and submitting your Curriculum Vitae and cover letter to this global recruiter in accordance with the GDPR (General Data Protection Regulation) and all other data protection laws, you are giving your full consent for us to use the contents to secure employment for you.
You can update your CV at any time, simply by following the same procedure to submit a new CV. Your old CV will automatically be archived providing the submission details remain the same (for example you submit both CVs using the same email address, or you advise the relevant contact of your new submission).
Use of Cookies
Cookies
Our website uses cookies. A cookie is a small file of letters and numbers that we put on your computer if you agree. These cookies allow us to distinguish you from other users of our website, which helps us to provide you with a good experience when you browse our website and also allows us to improve our site.
Cookies are alphanumeric (letter and number) identifiers that we transfer to your computer's hard drive through your web browser to enable our systems to recognize your browser and to provide features that help your user experience. The “Help” portion of the toolbar on most browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive a new cookie, or how to disable cookies altogether.
We receive and store certain types of information whenever you interact with us. For example, like many websites, we use "cookies" and we obtain certain types of information when your web browser accesses.com. There are tools designed to help you visit websites anonymously. Although we will not be able to provide you with a personalized experience at www.jobsonboardglobal.com if we cannot recognize you, we want you to be aware that these tools exist.
Access
You have the right at any time to ask us for a copy of the information supplied by you that we hold. We may ask you to verify your identity and for more information about your request. Where we are legally permitted to do so, we may refuse your request and will give you reasons for doing so.
If you would like to make a request for information, please contact info@jobsonboardglobal.com You also have the right to ask Jobs On Board to stop using your information. However, if this involves a request for deletion of your file, please be aware that we may not be required or able to do so, particularly where your file also holds information about our clients or financial information that we need to keep for periods of up to six years, i.e. that relate to tax matters. Where we are unable to comply with your request we will provide reasons for failing to do so.
PROTECTION OF YOUR PERSONAL INFORMATION
Your personal information is stored in a manner that reasonably protects it from misuse and loss and from unauthorized access, modification, or disclosure. When your personal information is no longer needed for the purpose for which it was obtained, we will take reasonable steps to destroy or permanently de-identify your personal information. However, most of the personal information is or will be stored in client files which will be kept by us for a minimum of 7 years.
Jobs On Board Ltd has implemented appropriate physical, electronic, and managerial security procedures in order to protect personal information from loss, misuse, alteration, or destruction. Jobs On Board Ltd regularly reviews security and encryption technologies and will strive to protect information to the fullest extent possible (subject to any legal obligation to disclose data – for example, in compliance with a warrant issued under the Clarifying Lawful Overseas Use of Data (CLOUD) Act when in effect with NZ). Jobs On Board is also compliant with its obligations under the Notifiable Data Breaches (NDB) Scheme and General Data Protection Regulation (GDPR).
We encourage you to be vigilant about the protection of your own personal information when using third-party digital services.
Internet-based transfers
Given that the Internet is a global environment, using the Internet to collect and process personal data necessarily involves the transmission of data on an international basis. Therefore, by browsing our website and communicating electronically with us, you acknowledge and agree to our processing of personal data in this way.
Changes to our Privacy Policy
This privacy policy may be changed by Jobs On Board Ltd at any time. If we change our privacy policy in the future, we will advise you of changes or updates to our privacy policy by a prominent notice on our website. Continued use of this website or our services after such changes will constitute your acceptance of such changes.
If, at any time, you have questions or concerns about Jobs On Board online privacy commitment, please feel free to e-mail us at info@jobsonboardglobal.com
Equal Opportunities
Jobs On Board is an equal opportunities employer and a company committed to diversity. This means that all job applicants and members of staff will receive equal treatment and that we will not discriminate on grounds of gender, marital status, race, ethnic origin, colour, nationality, national origin, disability, sexual orientation, religion, or age.
As part of our commitment to equal opportunities, we may from time to time use information provided by you for the purposes of diversity monitoring. All such information will be used on an anonymized basis.
Registered Business Number
Jobs On Board Global Limited
Registered in New Zealand. NZBN 942905147736
Copyright © 2018 - All Rights Reserved.
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